Calling academics! Do you want to be a useful ally to independent researchers? Then here’s how you can. No, wait, let’s start with why it’s a good idea. Independent researchers can add considerable value to academic research and teaching projects. We bring a fresh perspective, which can be useful to help disentangle problems that seem entrenched, or simply to provide a new view of a situation. We have time to think, because we don’t have to tangle with time-consuming internal meetings and university bureaucracy. And we are not limited in what we work on by managerial directives or departmental policy. Also, we are flexible and can sometimes help out at short notice, such as when a colleague has an unexpected leave of absence at a crucial stage in a project. One potential downside is that an indie researcher is unlikely to have the depth of knowledge in any one subject of a professor who has spent decades studying a single area. On the other other hand, indie researchers often bring a breadth of knowledge across several related areas, and are skilled in bringing themselves up-to-date fast in any area they haven’t worked on for a while.

Another reason it might be a good idea to support independent researchers is that, as the options for tenure in academia decrease, the likelihood of any academic ending up as an indie increases. So supporting indie researchers and scholars may prove to be an investment in your own future. An academic of my acquaintance told me recently that she wonders why staff at her post-92 university are regularly asked to give free support to universities in the much richer Russell Group (another structural faultline of academic inequality). She has decided to stop offering free training to other universities, whatever their grouping, because it affects the market for independent workers. Be like her!

So those are some reasons why it’s a good idea to use indie researchers; now let’s look at how they can be used. The three main ways academic departments use indie researchers are: as part of a team on a funded research project; to augment a teaching programme; or to fill gaps in capacity. Of course there are many other ways, from delivering a single class or seminar to providing years of doctoral supervision.

Here’s how to help make that happen.

1. Get to know your local indie researchers and/or the indie researchers who work in your field. This way, when you need some help in a hurry, you’ll have an existing relationship as a springboard.

2. Be mindful that indie researchers don’t receive a salary; nobody is paying for their time. Any decent indie researcher should be willing to come to an exploratory meeting without expecting to be paid. However, it will be helpful if you can acknowledge the imbalance: you are drawing a salary for your time at that meeting; they are not. It will be even more helpful if you can at least reimburse their travel expenses, and maybe give them lunch. Please do not expect an indie researcher to come to more than one meeting without recompense. Some academics still think it’s OK to ask an indie to run a workshop, speak at a conference, and write a chapter for an edited collection. A salaried academic could say ‘yes’ to all of those without pausing for breath, even though the tasks probably require 2-3 weeks of full-time work to complete. If you’re not paying an indie, you’re asking them to do that in their own time. That’s equivalent to asking a salaried academic to work on a dozen consecutive Sundays. If the latter would give you pause, so should the former.

3. Understand how independent researchers’ day rates work. These day rates look high, but at times we go for weeks or months with no paid work, and we have none of the benefits of employment such as holiday pay or sick pay or conference budgets. For example, I charge universities £800 per day and in 2015-16 I was able to pay myself £17,000 – around one-third of what I would be taking home if I’d spent the last 17 years in academia. In the last five years, I’ve had two good years and three lean years. There are other compensations to the indie lifestyle so this is not intended as a sob story. But it’s surprising how many intelligent people still think ‘high day rate’ equals ‘rich person’.

4. If you really can’t pay an independent researcher, but you want them to work with you, think about what you can offer them in exchange for their skills and labour. They might be glad to have use of your library, an honorary position with access to paywalled journals, or a free place on a professional training course. Most indie researchers are open to barter as long as you can offer something that is of value to them. What won’t be of value is ‘exposure’, because in these days of social media we can all expose ourselves.

5. Where appropriate, allocate time and costs in your funding bids for input from one or more independent researchers. This sends a positive message to funders: it shows that you are thinking beyond the walls of the academy and taking a creative approach to your bid and your project design. Any credible independent researcher who you plan to include should be willing to put in some unpaid desk work up front, perhaps to write a section of the bid or to give feedback on a draft.

6. Raise awareness among your colleagues of the value, and support needs, of independent researchers. If you have the contacts, and want to earn serious brownie points from the indies in your networks and beyond, lobby for indie researchers to have access to research funding.

One caveat: it is important to perform due diligence. Ask for a CV, with references; follow up the references, and spot-check a couple of items from the CV. If the independent researcher hasn’t been independent for long, it would be worth quizzing them about their intentions. Due to the economic climate and the casualisation of academic work, some people are setting up as independent researchers in the hope of earning a few quid while they’re searching for salaried employment. It won’t help your research plan if, by the time you secure funding for your three-year project, your nominated indie researcher is now a full-time lecturer at the other end of the country.

I hosted a lively Twitterchat about independent research for #ecrchat on 24 February, and was hoping to link to the resulting Storify from this post but technical problems have intervened. If we are able to storify the chat in future I’ll include the link here. I was also hoping to refer to the Storify for any points I may have missed, as I’m not at all sure the above list is exhaustive, so if you have any points to add, please include them in the comments below.